boxes of postcards from alison's collection are organized using plastic sleeves. a plastic sleeve contains one or more cards and represents a set. these sets or sleeves of cards should already be entered into tuckdb.
here is an example of typical set of cards.
as part of the editing process you will find sets on tuckdb that contain too many cards. there are two reasons for this.
the database contains cards not yet part of the collection.
for example this set titled "paris". has 12 postcards in it, yet the sleeve of postcards in alison's collection only contains 4 cards. if you look at the column ref (in reference collection), you can see that only 4 cards are checked in the collection. also in sold as it is noted: set of 12 cards.
two or more sets have been joined together.
there are many unedited sets in tuckdb. when you have more cards in set ( on the edit page ) than in the sleeve do the following:
*note* if you are unsure if you should group cards as a set. don't group them.
If a set does not exist, check with the following criteria:
Note: be sure to follow the cards to their SET before editing the set title.
Many un-edited Sets contain multiple sets group as a single set. To break these larger sets down, differentiate by the following criteria:
NOTE: group cards according to the different printings into separate sets.
to group cards into a independent set:
the following is the golden rule for editing these comments:
if any part of the card comment is common to all cards in the set, move it to the set comment.
for example: all 6 cards in a set have a card comment that start like this:
move oilette to set comment.
set comment: oilette
card comment contains information that is specific to single card. cards frequently have slight variations in: colors, printing method, printing material, overprints, and more. we note these differences in the card comment with the following format:
comes opt. in [color] [OVERPRINT]