Editing Conventions

  • All words seen on the card: WRITTEN IN UPPER CASE
  • All words NOT seen on the card: written in lower case
  • The exception: proper names of countries should have their first letter capitalized.
  • Quotation marks should never be in the beginning of a Set Title.
  • Quotation marks should be all be " and not '
  • Periods are removed from the end of Set and Card Titles
  • Exclamation and Question marks used as they appear on the cards.

Sets of cards

boxes of postcards from alison's collection are organized using plastic sleeves. a plastic sleeve contains one or more cards and represents a set. these sets or sleeves of cards should already be entered into tuckdb.

here is an example of typical set of cards.

plastic seleve

Too many cards in a set

as part of the editing process you will find sets on tuckdb that contain too many cards. there are two reasons for this.

the database contains cards not yet part of the collection.

for example this set titled "paris". has 12 postcards in it, yet the sleeve of postcards in alison's collection only contains 4 cards. if you look at the column ref (in reference collection), you can see that only 4 cards are checked in the collection. also in sold as it is noted: set of 12 cards.

two or more sets have been joined together.

there are many unedited sets in tuckdb. when you have more cards in set ( on the edit page ) than in the sleeve do the following:

  • make sure the missing cards aren't also missing from the collection (see above).
  • grouping the cards as a set (see below)

*note* if you are unsure if you should group cards as a set. don't group them.

Create a New Set

If a set does not exist, check with the following criteria:

Note: be sure to follow the cards to their SET before editing the set title.

Sub-categorizing a Set

Many un-edited Sets contain multiple sets group as a single set. To break these larger sets down, differentiate by the following criteria:

  • sepia
  • black & grey (these two can be combined in the same set)
  • REAL PHOTOGRAPH
  • PHOTOGRAVURE
  • OILETTE
  • chrome
  • LILYWHITE
  • artist-signed

NOTE: group cards according to the different printings into separate sets.

Grouping cards

to group cards into a independent set:

  • go to the set edit page (like this set of cards).
  • check the cards you want to group.
  • click group as set.

grouping cards

Moving card comment to set comment

the majority of the sets you edit will require changing the card comment and set comment.

the following is the golden rule for editing these comments:

if any part of the card comment is common to all cards in the set, move it to the set comment.

for example: all 6 cards in a set have a card comment that start like this:

editing card comment

move oilette to set comment.

editing card comment after

set comment: oilette

Improving comments

card comment contains information that is specific to single card. cards frequently have slight variations in: colors, printing method, printing material, overprints, and more. we note these differences in the card comment with the following format:

comes opt. in [color] [OVERPRINT]

for example:

comes opt. in red A MERRY CHRISTMAS AND A HAPPY NEW YEAR